KM Unit – ART. 11: Promotion and Transfer


A. Definitions

1. A “transfer” is the change of an employee from one position to another which is in a classification having the same salary.

2. A “promotion” is the change of an employee from one position to another position which is in a classification having a higher salary.

3. A position “vacancy” exists when the University determines that there is an open, active position for which recruitment is to be undertaken.

B. Recruitment and Posting

Whenever it is determined by the University that a vacancy or new career position is to be filled a job posting, which includes the requirements for the position, shall be posted on the University electronic website at and union bulletin boards for a minimum of two weeks unless otherwise agreed to by the parties. Any eligible bargaining unit employee may, before the closing date stated in a notice, apply for a vacant position.

C. Selection

The University shall have responsibility for the selection of an individual to fill a vacant position. To assist in making such selections, the University may, from time to time, seek the input of bargaining unit employees from the trade being recruited or bargaining unit employees who participate on Interview Panels, if any. Employees desiring to compete and be considered for promotional, transfer, or career opportunities must meet the qualifications for the position. The candidate determined by management to be the best qualified for the vacant position shall be selected. In those cases where candidate qualifications are essentially equal and affirmative action goals have been met, special consideration will be given to bargaining unit applicants to allow for promotional, transfer, or career opportunities. Lateral transfers under this Article shall not result in a reduction in base rate of pay.

D. Transfers

Any eligible employee seeking a transfer to a posted position must apply for the position in accordance with Section B, Recruitment and Posting. The University will select the most qualified individual in accordance with Section C, Selection.

E. Promotion

Any bargaining unit employee must be employed in his/her current classification for at least six (6) months of qualifying service before being eligible for consideration for promotion within the bargaining unit. Employees desiring to compete for promotional opportunities shall meet the minimum qualifications for the position or classification in which they are interested. The applicant(s) (internal or external) judged to be best qualified for open position(s) will be selected for those positions.

F. Inter-campus Transfers

Bargaining unit employees who transfer to another UC campus are deemed to be continuing their employment with the University of California. Upon request from a transferring employee or another UC campus, UC MERCED will provide assistance with the transfer of accrued vacation, sick leave and UCRP benefits if applicable, in accordance with University policies.

G. Interviews

Employees who are scheduled for a job interview for positions at UC Merced shall be granted reasonable time off with pay as determined by the University, if the interview has been scheduled during the employee’s scheduled work time.

H. Disputes

Disputes arising from this Article may only be reviewed through the Grievance Procedure, Article 26, of this Agreement.

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