KM Unit – ART. 14: Overtime


A. Definition 

Overtime shall be defined as those hours worked which are worked  by an employee in excess of forty (40) hours worked in one (1) week  or eight (8) hours in one day for employees on a 5/40 schedule.  Holiday(s), vacation, jury duty or witness leave, and day(s) on  compensatory time off shall be included as hours worked for the  purpose of determining those hours worked in excess of forty (40)  hours in one (1) week. 

B. Compensation 

All hours worked over forty (40) hours worked in any one (1) week  or eight (8) hours in one day for employees on a 5/40 schedule shall  be compensated at the rate of one and one- half (1 1/2) times the  regular hourly rate of pay. Shift differentials shall be included in the  regular hourly rate of pay. 

The University may approve compensatory time off at the  appropriate rate in lieu of overtime pay at the employee’s request. 

Overtime earned at the time and one-half rate may be accrued as  compensatory time at a maximum of one hundred eighty (180) hours  per calendar year. An employee shall be paid for hours of overtime  which exceed this limit. 

C. Scheduling Compensatory Time Off 

Compensatory time off shall be approved by the Department Head or  designee and taken within two (2) six (6) month bank periods  (January 1-June 30; July 1-December 31). 

Banked compensatory time off which is not paid or scheduled within  the bank period in which it is earned or the banked period following  that in which it is earned shall be paid in the next regularly scheduled  pay period. 

When compensatory time off is taken or paid, it is compensated at  the employee’s current rate of pay. However, upon separation from  employment, compensatory time off accrued at the time and a half  rate shall be paid at the employee’s current rate of pay or at the  employee’s average rate of pay for the last three years, whichever is  higher. 

Employees may request use of compensatory time off; such requests  will be granted subject to the operational needs of the University.  Use of compensatory time off requires prior approval in accordance  with departmental policy. 

Any accrued compensatory time off shall be paid to the employee  when the employee leaves the bargaining unit, but remains employed  by the University.

D. Scheduling of Overtime 

As soon as practicable after the University decides the need for  overtime or additional work, the University shall notify the  employee(s) it selects that overtime must be worked or that the  employee must work beyond their regularly assigned shift. However,  wherever it is necessary to meet the operational requirements of the  University, the University shall have the right to require the  performance of such work, including requiring employees to remain  at work after conclusion of their shift until relief is available. If an  employee on a 12-hour shift is ordered to work overtime and if the  employee has received less than twenty- four (24) hours advance  notice, the employee shall be paid at the rate of one and one-half (1- 1/2) times the regular hourly rate of pay for any such overtime hours  worked. 

E. Distribution of Overtime 

  1. Overtime shall be assigned based upon the employee’s ability to  perform the work and operational needs of the University. The  University shall post a monthly and year-to-date record of  overtime distribution by organizational unit.                                                                                                                      
  2. Planned Overtime 

2a. Overtime distribution shall be on a rotation basis and offered  evenly among employees in the same job family in the same  organizational unit and work location. For purposes of this  Article, rotation means that the last employee to be offered  overtime will be considered last for a new overtime  assignment. It is the responsibility of management to  maintain the overtime rotation list. Employees who are  offered overtime and who decline it will have the overtime  recorded as if it had been worked. All employees in the  organizational unit and work location will be listed as  eligible for overtime. For the purpose of this section only,  seniority is determined by the date of appointment of the  employee to the classification in an organizational unit. 

2b. When there are no volunteers for a planned overtime  assignment, overtime shall be assigned to the least senior  employee in the job family and organizational unit, on the  same shift.

F. No Pyramiding of Overtime 

There shall be no compounding/pyramiding of overtime payments.

G. Overtime Meals 

When an employee’s regularly assigned shift is extended more than  three (3) hours, and that period extends past the employee’s regular  meal time, they shall be reimbursed for actual meal expenses up to a  maximum of $10.00. A person who has been called in to work  overtime, or works planned overtime, is not entitled to be paid for a  meal, even though this overtime, requires them to work past a regular  meal time. 

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