K8-Unit – ART. 7: Hours Of Work

ARTICLE 7. Hours of Work

A. Workweek and Schedule

1. Workweek. A workweek is a period of time consisting of seven consecutive days. The normal workweek is from 12:00 a.m. Sunday, to 11:59 p.m. the following Saturday. Alternate workweeks beginning and ending on days other than the above may be scheduled by the University.

2. Work Schedule. A work schedule is the normal hours of work for an employee within a workweek. The normal work schedule for full-time employees shall be eight hours per day excluding one hour for a meal on five consecutive days, and two consecutive days of rest. Management will provide 30 calendar days advance notice for change of work schedules.


B. Alternate Work Schedules

Alternate work schedules may be established at the sole discretion of the University. Nothing in Section B shall infringe upon, interfere with or diminish in any way the University’s right to ensure adequate staffing and coverage to meet operational requirements and necessities in an efficient and orderly manner. Alternate work schedules may include a 4/10 schedule, as defined below:

a. 4/10 alternate work schedule shall consist of forty (40) hours per workweek, normally scheduled in shifts of ten (10) hours with each shift containing an unpaid meal period. An alternate work schedule shall consist of four (4) consecutive workdays and three (3) consecutive days of rest exclusive of holidays. The regular hours of work each day shall be consecutive. Hours of work will be considered consecutive if divided only by normal meal breaks or rest periods.

Employees may request an alternate work schedule. Requests by employees for an alternate work schedule shall not be unreasonably denied. Grievances alleging unreasonable denial may not be appealed beyond Step 2 of Article 23, Grievance Procedure.

Alternate work schedules may require a change to the employee’s workweek in order to ensure full-time employees are scheduled for a forty (40) hour workweek on a regular basis in compliance with the Fair Labor Standards Act.


C. Meal Periods

The standard work schedule for a full-time employee provides for a meal period of one hour. Meal periods are neither time worked nor time on pay status.


D. Rest Periods

1. An employee on a standard or alternate full-time work schedule may be granted two 15-minute rest periods, one to be taken in the work period prior to the meal period and one in the work period following the meal period. A part-time employee may be granted one 15-minute rest period for each work period of three continuous hours or more not to exceed two rest periods per day. Rest periods are scheduled by the supervisor and shall be granted unless operational necessity requires that they be denied. If denied, the rest period shall be granted as soon as practicable thereafter.

2. A rest period shall not be taken at the beginning or end of a work period. Time not used for rest periods shall not be accumulated for use at a later time. The combining of rest periods with meal periods shall be at the discretion of the supervisor.


E. Clean-Up Time

When the nature of an employee’s job requires clean up at the completion of a work day, the supervisor shall authorize appropriate clean-up time as needed.


F. Call-Back Time

1. Call-Back refers only to those instances when an employee is ordered back to work without prior notice and a minimum of 15 minutes has lapsed between clocking out and clocking back in or in those instances when prior notice is given but the work begins at least two hours after the completion of the regular work schedule.

2. An employee who is called back shall receive credit for a minimum of four hours work time. The four hours, whether or not actually worked, shall be paid at the rate of one-and-one-half times the regular rate of pay.

G. On-Call

On-Call is time during which an employee is not required to be at the work location or at the employee’s residence but is required to be available for return to work. On-call assignments shall first be made on a voluntary basis. In the absence of sufficient volunteers, the University shall make on-call assignments and shall attempt to allocate on­ call assignments equitably among employees in the same department. An employee placed on-call shall be compensated at twenty-five percent (25%) of their hourly rate for each hour on-call. An employee who is called to work shall receive credit for a minimum of four (4) hours of Overtime at the rate of one-and-one-half (1-1/2) times the regular hourly rate of pay, pursuant to Paragraph F.1., above.


H. Off-Shift Call

An employee who is contacted off work hours to provide telephone support or virtual remote support, either by video conferencing or audio-only or both, subject to supervisor approval, shall be paid a minimum of one (1) hour of their hourly rate, subject to Article 8, Overtime, for the initial call. Thereafter, for subsequent calls taken on the same period of time between normal daily scheduled shift hours, the employee shall be paid for the actual time worked in one (1) hour increments. This shall be treated as hours worked for all purposes under this agreement.


I. Shift Differential

1. A shift differential of $1.50 per hour shall be paid for all hours (including overtime) of a shift when at least half of a shift of eight hours or longer is worked after 5 p.m. and before 8 a.m.

2. When an employee who usually works on an evening or night shift is temporarily assigned to a day shift for a period of four working days or less, the employee shall continue to receive the shift differential. A change in shift assignment initiated by the employee is not covered by this provision.

3. The shift differential shall be included in payments for all types of paid leave, provided that the employee would have been expected to work that shift or shifts were the employee not on paid leave.


J. Travel Time

Assigned travel during an employee’s regular working hours on work days is time worked. The department head may designate other travel as time worked. The following provisions apply to travel, unless exceptions are authorized by the Chancellor. Travel time between home and the work place is not time worked. Travel that keeps an employee away from home overnight and that occurs outside the employee’s normal working hours is not considered as hours of work. However, travel that does not keep an employee away from home overnight is considered as hours worked, as is travel that occurs during the hours an employee normally worked when the travel occurs on the employee’s days off.